The workplace of the future sets the bar high. Today’s employees expect to work with cutting-edge, powerful and easy-to-use equipment that also supports mobile working. That’s why more and more companies are choosing modern, digital workplace solutions when mapping out their strategy for the future. But they’re often complex, time-consuming and expensive to implement. The same is true of adapting IT environments and processes, and managing hardware and software components throughout their lifecycles.
Linking technology and business.
In addition to the technical aspects of a modern workplace, attention should be paid to business factors as well, such as planning and cost control over the course of the equipment’s operating life. However, IT and finance managers often stay in their separate worlds, resulting in a large number of hardware, software and service agreements and a multitude of service providers. As a result, a lot of time and organisational effort is spent managing IT and calculating its costs. Still, in the end, processes and costs throughout the IT lifecycle remain opaque, opportunities to save money are missed and company resources are not utilised efficiently.
Usage models improve cost efficiency and technology management.
New usage models that connect the worlds of technology and business are making costs more transparent and saving companies time. Instead of purchasing their own hardware and software and assigning in-house staff to manage IT operations, companies can purchase the required IT infrastructure and related services under a single contract, paying a monthly rate based on the number of IT seats. This allows the cost of each seat to be assigned to a specific department, cost centre or employee. In addition, this model can be applied across multiple sites and countries. In other words, companies enjoy the same rate for all their locations across Europe.
The benefits of consolidating agreements and suppliers.
Consolidating all services under one contract, paid for at a single rate, offers benefits along the entire value chain:
- Contract management becomes more efficient as there are fewer contracts to manage
- Contracts are more flexible, allowing shorter or longer usage periods and varying device quantities
- Service providers are consolidated via a central contract partner
- Procurement is consolidated onto a central purchasing portal
- Internal cost allocation is simplified thanks to clear calculation structures
Models such as these can also help with accounting, enabling CFOs to better control financial KPIs such as cash flow and working capital. Unlike traditional IT purchases, which are booked to a company’s balance sheet, expenses associated with service contracts are carried on the income statement, thereby modifying the accounting structure.
Optimising cooperation between CIOs and CFOs.
Implementing a modern workplace solution that unites technical and business management is increasingly helping to bridge the gap between the reality of an IT budget and the requirements of new workplace technologies. CFOs finally get the transparency they want as well as reliable information for planning long-term IT costs—while their now modern workplaces become true value drivers for CIOs and CEOs.