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Document management systems (DMS) and enterprise content management (ECM) – Made by Bechtle.

Do you have an overview of all your company’s documents? Do you manage and archive content digitally to facilitate fast and efficient processes? People and applications create enormous amounts of content that must be readily accessible. The way content is saved and retrieved plays a key role in making this possible, as does automated document management. A modern document management system (DMS) and enterprise content management (ECM) empowers employees to fly through files even faster and give your budget a rest at the same time. Digital archiving and workflows bring with them a whole range of benefits: We’ll advise you on the best solutions for you and support you in the implementation of your document management system (DMS) and enterprise content management (ECM) solution. Learn more here!

Questions about DMS and ECM?

 

Simply e-mail zoe.robey@bechtle.com or call us on:
+44 124946 7953.
We’re happy to help.

 

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The benefits of DMS and ECM at a glance:

Manage and share content make knowledge available quickly.

Simple document management.

Digital archiving and workflows.

ECM – Corporate information management.

Enterprise content management (ECM) consolidates business information from existing IT applications into a shared knowledge pool with the software providing an overarching filing structure and powerful search features. Best of all, policy-based processes enable faster document turnaround, and an immediate overview, while document logs ensure transparency at all times.

Process-aware integration with existing ERP systems such as Microsoft Dynamics NAV/AX or SAP, and other applications such as CAD or CRM is a matter of course.

ECM business solutions.

Established best practices addressing common requirements help you implement a successful document management system. Our experts at MODUS ECM Business Solutions as well as the Bechtle Competence Centre for DMS/ECM in Cologne offer a range of pre-configured business applications, drawing on their many years of experience in the field. The solutions include:

  • Incoming invoice management
  • Contract management
  • Quality management
  • E-mail management
  • Personnel management
  • Knowledge management
  • Digital filing for versatile requirements
  • Publishing and authorisation workflows

ECM: Our services for compliant, end-to-end content management.

Our ECM services range from consulting to design and planning, project management and implementation, all the way to ongoing support and maintenance of the deployed applications building on the leading ECM platforms:

  • ELOprofessional and ELOenterprise by ELO Digital Office GmbH,
  • Microsoft Office 365 services (including SharePoint), plus
  • tried-and-tested SharePoint solution add-ons.

Our holistic approach means you benefit from direct sourcing of required IT infrastructure components and comprehensive IT system security.

What are DMS and ECM?

A document management system helps businesses and organisations to manage documents. DMS covers the creation, editing and intelligent distribution of documents as well as the archiving and search for documents and content. Enterprise content management combines methods for the simple collection, management, storing and provisioning of content and documents in businesses and organisations. This is not a single document or software, but a dynamic combination of different approaches with the goal to support and simplify enterprise processes and workflows.

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Electronic files – En-route to the paperless office.

A digital filing system is a critical step towards a paperless office. It provides a dedicated repository for all your relevant documents and also enables systematic retrieval of related files. Built-in rights management means your existing permission concepts can be migrated from other applications. Our ECM business solutions offer pre-configured filing plans and tags for many industry-specific requirements that integrate with relevant IT system modules, including:

  • Engineering – device and machinery files including CAD content
  • Construction – construction files and object management
  • Food industry – recipes, specifications, or animal passports
  • Health industry – insurance and patient files

Our solutions also support general filing requirements across industries and departments:

  • Personnel files
  • Contract files
  • Customer and supplier files

A simple “DropZone” interface makes it easy to import related files including e-mails, contracts in Office or PDF files, receipts, reports, and information from other sources. This simplifies your internal workflows as the focus is on the easy management of digital files.

DMS: Digital. Simple. Audit-proof filing.

Audit-proof filing and archiving of all documents is a key component of any document management system (DMS). Using suitable hardware and software components, we help you achieve an archiving solution that complies with all legal requirements. Scanned hardcopy files can be disposed of as part of the archiving process as they are replaced by legally compliant digital copies.

Reduced cost with cloud-based services.

Today, cloud-based services can help you streamline many tasks associated with document management and effectively reduce costs. For instance, you can store files and backups on high availability cloud servers, or tap into powerful OCR services in the cloud to convert your hardcopy documents. The E-POST interface means you can even send digital documents and do away with paper altogether. Just get in touch and tell us what you need. We’re happy to discuss the best solution for you.

Our product partners include:

  • ELO Digital Office GmbH
  • Kofax
  • ecspand – d.velop AG
  • Microsoft
  • Nintex
  • PCS Portal Systems GmbH
  • Saperion
  • Foxit
  • Iternity

Benefit from our extensive experience in ERP, ECM, DMS, BI and portal projects for SME and large enterprise customers to achieve the best solution for your individual needs in your specific business setting and organisation. Get in touch and translate our expertise into your success. Contact us and take a leap towards digitalisation.

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