An office worker is checking a printout
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Managed Print Services.

Greater visibility. Stronger security. Less complexity.

Printing is about much more than printers and multifunction devices. As an integral part of your IT infrastructure, your print environment affects everything from costs and security to day-to-day workflows. With Managed Print Services, Bechtle analyses, optimises and manages your print environment as a whole, from individual workplace printers to multi-site print infrastructures.

Your benefits at a glance.

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Gain visibility into costs.

Many organisations don’t have a clear picture of their actual printing costs. An assessment provides transparency into:

  • Print volume 
  • Device costs
  • Service costs
  • Consumables

This creates a solid basis for informed decision-making.

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Reduce the burden on IT.

Printers are often among the most overlooked parts of the IT landscape. Managed Print Services help to:

  • Reduce administrative effort
  • Lower support requirements
  • Simplify processes
  • Establish standards 
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Optimise processes.

Modern print environments support far more than printing alone, including:

  • Scanning
  • Digital document workflows
  • Secure print release
  • Mobile print solutions

Why Managed Print Services?

When print becomes a hidden challenge.

In many organisations, print environments evolve over time, often resulting in a mix of devices, manufacturers and procurement processes. This can create unnecessary complexity, making it difficult to gain visibility into printing costs, maintain consistent standards and manage the environment efficiently. The result is often increased demands on IT and support teams, a wide range of consumables, greater security risks from ageing systems and limited standardisation.

Managed Print Services address these challenges by creating greater transparency and providing a structured approach to developing and optimising the print environment.

How Managed Print Services work.

Number One

Assessment.

We begin by assessing your existing print environment, looking at factors such as:

  • Number and type of devices 
  • Locations and usage patterns 
  • Print volume 
  • Service requirements 
  • Consumables 
  • Security requirements 
Number Two

Evaluation.

Based on the assessment, we compare the current and target state of your print environment, identifying:

  • Cost-saving opportunities 
  • Consolidation opportunities
  • Potential for optimisation
  • Security risks
  • Future requirements 
Number Three

Optimisation.

We then develop a tailored concept for your environment, with a focus on:

  • Reducing complexity
  • Increasing availability
  • Strengthening security
  • Optimising costs 
Number Four

Ongoing management.

Our support continues beyond implementation and can include:

  • Service concepts
  • Consumables management
  • Monitoring
  • Lifecycle planning
  • Continuous optimisation 

Security and compliance.

Printers are part of your IT infrastructure.

Modern print systems have operating systems, network interfaces and access points of their own. As a result, they should be subject to the same security requirements as servers, PCs and network infrastructure.

HP Print Security.

HP is recognised as a leading provider of print security. These built-in security features help organisations enforce security policies centrally and identify potential threats at an early stage.

HP Sure Start.

Secure device startup

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HP Whitelisting.

Ensures only validated, trusted firmware can be loaded

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HP Connection Inspector.

Monitors network connections

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HP printer
HP Runtime Intrusion Detection.

Monitors memory activity for signs of intrusion

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HP Memory Shield.

Detects zero-day attacks through firmware code monitoring

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NIS2 and security requirements.

As regulatory requirements continue to evolve, securing the entire IT infrastructure is becoming increasingly important. Print systems should be included in this process, and Managed Print Services help organisations manage their print environment in a structured and secure way.

Print infrastructure matters for NIS2 compliance.

NIS2 at a glance.

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EU directive aimed at strengthening cybersecurity.

Has applied to many organisations since October 2024.

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Designed to protect critical infrastructure and essential services.
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Requirements.

Risk management, security measures, supplier and supply chain management, documentation and reporting, among other obligations.

High-performance printer with touchscreen control panel and multiple paper trays for professional printing tasks

Why print systems matter.

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Network access.

Printers are connected to the corporate network.

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Data processing.

Print systems process sensitive business and personal data.

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Security risks.

Insufficiently protected devices can provide a potential entry point for cyberattacks.

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Compliance and documentation.

Print infrastructure should be included in both security strategies and compliance documentation.

HP Managed Systems.

Workplace printers
(Managed 4 Series).

Designed for individual users and small teams.

Typical use cases:

  • Working from home
  • Individual offices
  • Small workgroups 

A4 multifunction devices
(Managed 5 and 6 Series).

Designed for departments and teams.

Typical use cases:

  • Specialist departments 
  • Project teams 
  • Medium print volumes

A3 multifunction devices.

Designed for centralised print environments and higher-volume requirements.

Typical use cases:

  • Central print areas 
  • Larger sites 
  • High print and scan volumes
Product overview (in German)

Free assessment of your print environment.

Have your existing print environment reviewed by our Bechtle MPS team. Together, we’ll identify opportunities to optimise:

Costs – IT workload – Security – Processes

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Want to find out more about HP sustainability, Managed Print Services and product innovations?

Download the “Innovation-driven change for a better future” whitepaper!

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Questions about Managed Print Services.

What are Managed Print Services (MPS)?
What are the benefits of Managed Print Services?
How does a Managed Print Services project work?
Why is print security important?
How do Managed Print Services support NIS2 and compliance requirements?
What are Managed Print Services (MPS)?

Managed Print Services (MPS) cover the analysis, optimisation and operation of an entire print environment. Printers, multifunction devices, printing costs, processes and security requirements are considered as part of a holistic approach. The aim is to make print infrastructures more transparent, efficient and secure. Organisations gain a clearer understanding of their print environment and can reduce operational effort and unnecessary costs. Managed Print Services are suitable for both individual sites and complex, enterprise-wide print environments.

What are the benefits of Managed Print Services?

Managed Print Services create greater transparency around printing costs and help organisations manage their print environment more efficiently. Benefits include reduced demands on IT teams, optimised print and scan workflows, and centralised management of print systems. Standardising devices and processes can reduce support requirements while improving availability. At the same time, organisations can strengthen the security of their print infrastructure by identifying risks and implementing appropriate measures.

How does a Managed Print Services project work?

Every Managed Print Services project starts with an assessment of the existing print environment, covering devices, locations, print volumes, consumables and security requirements. The current environment is then evaluated to identify cost-saving opportunities, security risks and areas for optimisation. Based on these findings, a tailored concept is developed to improve costs, security and availability. Following implementation, Managed Print Services continue to support the environment through monitoring, consumables management and ongoing optimisation.  

Why is print security important?

Modern print systems are connected IT devices with operating systems, network interfaces and access controls. As a result, they should be subject to the same security requirements as servers and end-user devices. Insufficiently protected printers can expose sensitive business and personal data and create potential entry points for cyberattacks. Managed Print Services help organisations secure their print infrastructure, implement security policies and support compliance requirements.

How do Managed Print Services support NIS2 and compliance requirements?

As regulatory requirements such as NIS2 continue to evolve, securing the entire IT infrastructure is becoming increasingly important. Because print systems are connected to corporate networks and often process sensitive information, they should be included in security and compliance strategies. Managed Print Services help organisations assess and secure their print environment, centralise the management of security policies and establish a structured approach to documentation, reducing security risks while supporting governance, reporting and compliance requirements.