What defines modern meeting environments.
A seamless meeting experience takes more than just the latest tools and devices. It requires a well-coordinated setup that brings together space, technology and user experience. We focus on the key elements that make modern meetings work:
- Room design – Meeting spaces – and the workplace as a whole – play a key role in collaboration and team dynamics. Well-designed environments support creativity, interaction and collaboration.
- Audio and video – Coordinated audio and video solutions are essential for smooth, disruption-free meetings – whether participants are in the room or joining remotely.
- Collaboration platforms – The right platform brings everything together in one place – from video and messaging to calling and interactive meeting features.
- User experience – People are at the centre of every meeting. An intuitive, consistent experience is key to making modern meeting solutions effective in everyday use.
- Services and support – Our tailored services cover the day-to-day operation of your meeting environments – from managing tools and equipment to supporting change management and user adoption.
Blog: Hybrid work – why modernising your meeting rooms pays off.
A look at many meeting rooms shows that they haven’t kept pace with the way people work today. While collaboration has evolved, room setups often haven’t – even though hybrid meetings are now part of everyday business. Find out what modern meeting environments need to deliver – and how the right setup can make a real difference.
Meeting rooms today need to be flexible enough to support in-person, hybrid and virtual collaboration. When selecting the right setup, consider the following:
- How large is the room? The size of the space determines the type of setup and equipment required.
- What technology is already in use? Consider existing platforms, tools and vendors your organisation relies on, and what your teams are already familiar with.
- Who will use the space – and how? Different teams may have different requirements depending on how they collaborate and what they use the space for.
- How many people typically join meetings? Think about typical group sizes and whether meetings are mostly in-person, hybrid or virtual.
- Do you have a consistent meeting concept? A seamless experience across in-person, hybrid and remote meetings is key – from hardware and software to room design and user training.
Huddle spaces: modern meetings in compact settings.
Huddle spaces are small meeting rooms designed for two to four people. They are ideal for short, in-person meetings, quick check-ins, stand-ups or spontaneous hybrid sessions and brainstorming. These spaces give teams a place to step away and focus, enabling uninterrupted collaboration when needed. Just as with larger meeting rooms, the right setup and design are key – whether for focused discussions or more creative formats such as design thinking.
In addition to the right tools for web conferencing, your team needs clear guidance on how to run effective meetings in hybrid environments. This means defining how meetings are structured and what they are meant to achieve – including their duration, objectives, participants and how outcomes are documented. It also helps to agree on how different communication tools are used in practice: when a meeting is the right format, when chat or other channels are more appropriate, and how tools are used to share information. Simple rules, such as whether cameras should be on during video calls, can also make a difference. Defining these principles upfront helps ensure smooth collaboration across in-person, virtual and hybrid formats. We support you in establishing the right setup and structures for effective teamwork.
Discover select workshops designed to help you improve collaboration.
1. Choose a location and explore the available offering.
2. Get in touch with us so we can understand your requirements.
3. We arrange a date that works for you.
4. Experience the modern workplace live in our demo environments.
