Modern meeting room solutions facilitate collaboration between your employees. It’s in meeting rooms where ideas are generated and communication takes place and technical equipment is only one part of a good room concept. Businesses want huddle rooms, collaboration across departments and the most efficient meetings possible and this requires rethinking collaboration and the culture of meetings. The technical equipment and high-quality setup of meeting rooms have to support teams in their work and enable creative sessions and good collaboration.
Business Manager Modern Workplace
Modern office meeting room concepts are the basis of productive and highly-efficient meetings—both in person and virtual.
The traditions of previous decades are still influencing where we meet in a professional setting and the design and configuration of many meeting rooms continue to be based on classic structures: Space for a dozen participants and the room setup with a clear focus on the speaker, equipped with a projector and/or display. This isn’t necessarily the best solution to encourage creativity with most conference rooms setups not allowing for any kind of collaboration and they are too big for spontaneous project work.
There are a lot of small challenges to overcome when it comes to creating a perfect meeting space. A meeting room needs to have a clear function and certain rules: Booking systems ensure planning, but prevent spontaneous meetings. Having said that, a versatile meeting room without a reservation system quickly becomes an extra office that is constantly occupied if there are no fixed time limits. Large conference rooms for meeting customers or conducting workshops and areas for spontaneous brainstorming over a coffee—both are important.
Working with renowned partners, Bechtle leverages its many years of experience to take care of the technical setup of meeting rooms, turning a small space into a productive huddle room, and a conference room for traditional-style presentations into an individually tailored meeting space equipped with modern technology. Only with the right concept and technical equipment can meeting rooms become the perfect solution for sharing ideas and large conferences.
Technical problems waste a lot of time when you have to wait for the projector or a conference call to be reliably set up. Wi-Fi for all participants, a display that can be easily read and a powerful projector are the ingredients for a productive meeting. The technology should not be front and centre, but play a discreet supporting role.
In a lot of offices, the meeting rooms are given creative names, but the room concept has its roots in a previous age. When companies plan their offices, they need to consider various meeting styles. Not every meeting room is, in fact, its own separate room. Start-ups and new builds have the luxury of being able to completely rethink their work environments and the offices flow from coffee bars and working areas, lounge areas for networking and real rooms and spaces for quiet working—following the example of co-working spaces. This boosts motivation and collaboration between teams. We plan technical concepts for all kinds of rooms whether that’s large conference rooms for formal events or smaller spaces for spontaneous creative meetings over coffee and cake. We offer solutions for all customer requirements.
Huddle rooms and spaces may be new to some people, but nearly everyone has seen one. They tend to be small meeting rooms that are not envisaged for use for large conferences, but rather for spontaneous and informal get-togethers in small groups. In these spaces, the technology is not the focus as a flipchart or whiteboard are normally sufficient for this kind of meeting. However, these rooms often require the electronic equipment to enable online meetings to be held. The term huddle room has its roots in sport when teams huddle together to discuss tactics.
The workplace is undergoing a transformation. In the battle for new ideas, an office’s environment and culture play a crucial role and meetings as a means of communication are coming under scrutiny. Which is the best meeting format and how should a room be set up? Bechtle is by your side, helping you to create the perfect office and optimally equipped meeting room that meets your requirements Our all-round service makes us the perfect partner for companies looking to configure their new meeting rooms. Get in touch with us now.
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