EDM & Digitalisation

Digitalising paper-based workflows is a complex process that requires full commitment to properly implement. It brings about a complete transformation of your employees’ working habits. The solutions proposed have to be beneficial to their daily work in order to be successfully adopted.

For the experience to be received positively, it’s important to implement this change carefully, taking into account the various professions, human limits and constraints, your process, and your environment.

Our team will support you either in a step by step or overarching process depending on your project’s level of readiness. This applies to first level solutions as well as an overall electronic document management solution (EDM) and outsourcing of your customer invoices, work contracts, payslips and enclosures.

Bechtle is here to support you in all stages of your digital transformation. 

First class solutions – Digitalisation with automatic classification and legal signature (RGS*)

Quick Store is a solution that lets you file and name a document with a SINGLE click, from an MFP, desktop scanner, or with your office tools.  A simple solution that all your employees can use.

• Embedded compatibility with Canon and Fujitsu scanners and HP, Ricoh, and Xerox MFPs.
• Formalise and standardise a filing plan for all employees and create rules for automatic naming and classification of archived data with a hashtag or QR code.
• Create PDFs with timestamps and digital signatures certified to RGS RFC3161* standard. Tackle paper archives with Quick Store document processing.

Stand-alone EDM solution – IRON 

IRON sets itself apart from all other EDM solutions in its simplicity and rapid deployment as well as its marketability and low operating costs. It’s for small enterprises requiring a non-complex solution as well as companies with IT departments striving for autonomy and control.

Benefits of Iron:

• No max. limit of users – A flat rate means you pay the same no matter how many users*
• All models out-of-the-box ready –  Delivered and unlocked upon installation; RAD, workflow, safe, electronic modules and more are all at your disposal—and that changes everything. There are no hidden additional costs, you increase use in line with development of your project and your budget.
• An EDM that fits your current organisation—EDM often means fundamental changes for your IT, requiring adaptation of your tools to make them user-friendly. IRON adapts to your environment!
• All-inclusive rate—a flat fee that includes the solution and all modules, technical support with updates, unlimited use no matter the number of users* and even including two-day service for parameter settings and/or skill transfer.

*Up to 100 users for IRON 10 and 300 for IRON 30

DMS solutions editor – DOCUWARE

Knowing how to determine how useful each solution will be in order to recommend the right formula.

You need the support of a consultant and specialist for your EDM project. You have complex workflow and processes to implement. When digitalisation of your documents requires specialist intervention (admin, accounting, processing, quality, HR…).

We’ll provide you with support in the form of a dedicated advisor. 

Solution for outsourcing customer invoices, payslips, contracts, letters with outsourced enveloping

The four crucial questions to ask yourself when planning digitalisation of your administrative documents:

• What documents do you want to digitalise?
• How do you deal with these documents currently?
• What legal implications need to be considered?
• Which solution would be best for your project?

Bechtle, together with its partner, DPII, offers you an RGS-certified** e-mail outsourcing solution for your sensitive documents.

A tailored solution that meets your technical and legal requirements, we’ll provide you with a quote after completing an analysis of your processes.

Software for print guideline management, badge authorisation, follow-me – PaperCut

Centralised print job management generally goes hand in hand with a solution for controlling your company’s printing policy.

Easy to deploy and LDAP/Active Directory compatible, PaperCut can be installed in just minutes. It allows you to manage quotas, by team, by site, by department, or by individual.

Keep your printing costs under control. It allows you to analytically recalculate each individual’s print costs (per month, quarter, etc), including for your customers or students who can load money as “copy credit”—compatible with Crouss and PayPal.

PaperCut lets you set print policies for your employees such as using two-sided printing.

In line with the GDPR, PaperCut lets you encrypt print data end-to-end without any extra user input. 

Simply e-mail us at: direkt@bechtle.fr 

Or call us on: +33 3 90 40 45 45.

We’ll be happy to help you.