Hybrid meetings are here to stay, but we see time and again how businesses have not yet managed to set up their meeting rooms to cope. That’s a real shame because that means they are missing out on a whole host of opportunities. Do you know how much you can get out of a meeting room if you optimise them?

During this event, you will have the chance to experience the optimal meeting in one of our demo rooms and learn how to optimise your meeting rooms and what that will ultimately bring you. Attend HP|Poly's exclusive NDA session, chat and learn from each other during the inspiration sessions. Key topics discussed include removing digital barriers for your end-users, advanced solutions, lighting and acoustics, and meeting/digital etiquette.

It’s free to attend, but you’ll need to register for one of the limited spots.

RESERVE PLACE

Event details:

Date: 11 June 2024

Time: 09:45 – 15:30

Location: Hotel Papendal, Papendallaan 3, Arnhem     

Admission: Free, but registration required

REGISTER NOW

Reasons you shouldn’t miss out on this event.

Expert insights

Gain valuable insights and discover best practises from Bechtle, ARP and Signify specialists with years of experience in their field.

Future focus

Learn how to future-proof your meeting rooms and what role new technologies such as AI will play.

Interactive discussions

Take part in discussions and get answers to your specific questions about AV solutions and (hybrid) conferencing.

Sneak peaks

Discover the latest HP|Poly products. Don’t miss out on the opportunity to be one of the first to find out about the latest industry developments.

Networking opportunities

Expand your professional network by connecting with other experienced IT professionals. 

Unique location

Take a look inside the Papendal Sports Centre—the largest top sports training centre in the Netherlands.

Agenda:

09:45 – 10:00 

Welcome 

 

10:00 – 10:45 

Guided tour at Papendal Sports Centre

The enthusiastic tourguides are happy to show us around Sports Centre Papendal: an Olympic top sports training venue and home of the sports umbrella organisation NOC*NSF. Over 500 top athletes from 16 different sports federations use Papendal's top sports facilities for Olympic and Paralympic sports every day. During the tour, you will visit the Rio de Janeiro 2016 Olympic BMX Track, the hand archery range, the outdoor athletics track, and the exterior view of Vitesse's new training complex, among others.


11:00 – 11:20

Setting the scene – Getting value out of meetings

We start the day with a key question: how do you transform meetings from a cost to a valuable investment in productivity and engagement? You get the most out of meetings by seeing them as an integral part of hybrid working. Meetings become multidisciplinary and inclusive, but how do you engage everyone in a hybrid setting? 

 

11:20 – 12:15

Meeting room design

What is the optimum meeting room layout and how do you create the best possible experience for users? Experts from Bechtle and Signify show you the world of ultimate meeting room design, where every chair, lamp and speaker is perfected for an optimal user experience. Discover the ideal setup and advanced solutions for lighting and acoustics. Break down digital barriers for end users and allow them to get the most out of meeting room features. 70% of employees prefer digital meetings. It’s time to make them as simple as possible!

 

12:15 – 13:15

Lunch break and demo tour

We invite you to the lunch buffet in Hotel Papendal's restaurant. We work with local and honest products. The ideal opportunity to network and to visit our demo rooms. In small groups you can take part in the demo tour of our unique meeting rooms; one average meeting room and one optimised with perfect lighting, sound and image. The first room, as you would find in an average office, is functional and practically equipped with a camera, microphone and monitor. The second room we have optimised in terms of camera set-up, image and sound, and with the perfect lighting. Experience the difference and find out why the right set-up is so important - for both physical participants and participants dialing in.

 

13:15 – 13:45

NDA session HP|Poly

In this session, you’ll discover all the latest HP|Poly products. You won’t just have the opportunity to get your hands on them, but also talk with HP|Poly experts. Find out more about the launch of the three new products in April and the announcement of the another three, which will be exclusively unveiled 12 - 14 June at Infocomm in Las Vegas. You’ll also get to see how HP and Poly’s portfolio can create new opportunities for your organisation. Don’t miss out on the opportunity to be one of the first to find out about the latest industry developments.

 

13:45 – 14:15

Hybrid meetings in practice

During this interactive session, you will have the chance to share your experiences and learn from other IT professionals.

 

14:15 – 15:00

Inspiration session – With sportswoman, Esther Vergeer

Esther Vergeer talks openly about her experiences as the world’s most successful female para athlete. Her story of adversity and perseverance is truly inspiring and she is incredibly motivated and enthusiastic. Esther shares her experiences as tournament director of the ABN AMRO World Wheelchair Tennis Tournament and her role as Chef de Mission of Paralympic TeamNL.

 

15:00 – 15:30

Networking drinks

09:45 – 10:00 

Welcome 

 

10:00 – 10:45 

Guided tour at Papendal Sports Centre

The enthusiastic tourguides are happy to show us around Sports Centre Papendal: an Olympic top sports training venue and home of the sports umbrella organisation NOC*NSF. Over 500 top athletes from 16 different sports federations use Papendal's top sports facilities for Olympic and Paralympic sports every day. During the tour, you will visit the Rio de Janeiro 2016 Olympic BMX Track, the hand archery range, the outdoor athletics track, and the exterior view of Vitesse's new training complex, among others.


11:00 – 11:20

Setting the scene – Getting value out of meetings

We start the day with a key question: how do you transform meetings from a cost to a valuable investment in productivity and engagement? You get the most out of meetings by seeing them as an integral part of hybrid working. Meetings become multidisciplinary and inclusive, but how do you engage everyone in a hybrid setting? 

 

11:20 – 12:15

Meeting room design

What is the optimum meeting room layout and how do you create the best possible experience for users? Experts from Bechtle and Signify show you the world of ultimate meeting room design, where every chair, lamp and speaker is perfected for an optimal user experience. Discover the ideal setup and advanced solutions for lighting and acoustics. Break down digital barriers for end users and allow them to get the most out of meeting room features. 70% of employees prefer digital meetings. It’s time to make them as simple as possible!

 

12:15 – 13:15

Lunch break and demo tour

We invite you to the lunch buffet in Hotel Papendal's restaurant. We work with local and honest products. The ideal opportunity to network and to visit our demo rooms. In small groups you can take part in the demo tour of our unique meeting rooms; one average meeting room and one optimised with perfect lighting, sound and image. The first room, as you would find in an average office, is functional and practically equipped with a camera, microphone and monitor. The second room we have optimised in terms of camera set-up, image and sound, and with the perfect lighting. Experience the difference and find out why the right set-up is so important - for both physical participants and participants dialing in.

13:15 – 13:45

NDA session HP|Poly

In this session, you’ll discover all the latest HP|Poly products. You won’t just have the opportunity to get your hands on them, but also talk with HP|Poly experts. Find out more about the launch of the three new products in April and the announcement of the another three, which will be exclusively unveiled 12 - 14 June at Infocomm in Las Vegas. You’ll also get to see how HP and Poly’s portfolio can create new opportunities for your organisation. Don’t miss out on the opportunity to be one of the first to find out about the latest industry developments.

 

13:45 – 14:15

Hybrid meetings in practice

During this interactive session, you will have the chance to share your experiences and learn from other IT professionals.

 

14:15 – 15:00

Inspiration session – With sportswoman, Esther Vergeer

Esther Vergeer talks openly about her experiences as the world’s most successful female para athlete. Her story of adversity and perseverance is truly inspiring and she is incredibly motivated and enthusiastic. Esther shares her experiences as tournament director of the ABN AMRO World Wheelchair Tennis Tournament and her role as Chef de Mission of Paralympic TeamNL.

 

15:00 – 15:30

Networking drinks

Speakers

Kees Janssen

Kees Janssen

Team Lead ITS Front End, Hardware Solutions Front End, Bechtle

Onno Janssen

Onno Janssen 

Audiovisual Consultant | Hardware Solutions Front End, Bechtle

Ton Martinali

Ton Martinali

Category / Product Marketing Manager, Signify

Lisan Crommentuijn

Lisan Crommentuijn

Business Development Manager NatureConnect, Signify

Vincent Dal

Vincent Dal

EMEA Solution Architect Manager, HP Inc | Poly

Esther Vergeer

Esther Vergeer

Seven-time Paralympic Champion Wheelchair Tennis and Chef de Mission, Paralympic Games

Register for the event on 11 June 2024.

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