People and applications create enormous amounts of content that must be readily accessible. The way documents are saved and retrieved plays a key role in making this possible, as does automated document management. A modern document management system (DMS) and enterprise content management (ECM) empowers employees to fly through files even faster and give your budget a rest at the same time.
Enterprise content management consolidates business information from existing IT applications into a shared knowledge pool that provides an overarching filing structure and powerful search features. Policy-based processes enable faster document turnaround, and enable an immediate overview, while document logs ensure transparency at all times.
Process-aware integration with existing ERP systems such as Microsoft Dynamics NAV/AX or SAP, and other applications such as CAD or CRM is a matter of course.
Established best practices addressing common requirements help you implement a successful document management system. Our experts at MODUS ECM Business Solutions as well as the Bechtle Competence Centre for DMS/ECM in Cologne offer a range of pre-configured business applications, drawing on their many years of experience in the field. The solutions include:
Our ECM services range from consulting to design and planning, project management and implementation, all the way to ongoing support and maintenance of the deployed applications building on the leading ECM platforms:
Our holistic approach means you benefit from direct sourcing of required IT infrastructure components and comprehensive IT system security.
A digital filing system is a critical step towards a paperless office. It provides a dedicated repository for all your relevant documents and also enables systematic retrieval of related files. Built in rights management means your existing permission concepts can be migrated from other applications. Our ECM business solutions offer pre-configured filing plans and tags for many industry-specific requirements that integrate with relevant IT system modules, including:
Our solutions also support general filing requirements across industries and departments:
A simple “DropZone” interface makes it easy to import related files including e-mails, contracts in Office or PDF files, receipts, reports, and information from other sources.
Audit-proof filing and archiving of all documents is a key component of any document management system. Using suitable hardware and software components, we help you achieve an archiving solution that complies with all legal requirements. Scanned hardcopy files can be disposed of as part of the archiving process as they are replaced by legally compliant digital copies.
Today, cloud-based services can help you streamline many tasks associated with document management and effectively reduce costs. For instance, you can store files and backups on high availability cloud servers, or tap into powerful OCR services to convert your hardcopy documents. The E-POST interface means you can even send digital documents and do away with paper altogether. Just get in touch and tell us what you need. We’re happy to discuss the best solution for you.
Our product partners include:
Benefit from our experience in ERP, ECM, BI and portal projects for SMB and large enterprise customers to achieve the best solution for your individual needs in your specific business setting and organisation. Get in touch and translate our expertise into your success.