The modern meeting room –
Getting more done.

Meetings and conferences are an integral part of corporate collaboration. The days of everyone meeting in person have gone and modern organisations are faced with the tackling the demands of hybrid meetings as well as online meetings such as video conferences and ad-hoc meetings. From small huddle spaces to large conference rooms, it’s essential that staff can enjoy seamless meetings so they can collaborate creatively, productively and efficiently across locations. We can tell you everything you need to know about modern meeting trends and recommend the perfect solutions for your setup. Learn more here!

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The benefits of a modern meeting room at a glance:

Efficient collaboration across departments.

 

Optimum technical equipment for small, medium and large rooms.

 

Motivated employees thanks to modern equipment in meeting rooms.

 

We don’t just think about the design and technical set up in your meeting rooms, but take a holistic approach to modern meetings and meeting rooms and make sure your employees are on board from the very start of any changes. After all, your team need to be able to collaborate seamlessly day-to-day and need the support to do so.

Florian Vees, Consultant – Microsoft and Workplace Management

How does Bechtle view the concept of modern meetings and meeting rooms?

A smooth meeting experience is dependent on so much more than just having modern devices and cutting-edge tools. Bechtle gives you the perfect tools to suit your needs by taking a 360° view of modern meetings that considers the following:

  • Room. Meeting rooms and offices are important for creating a sense of community and facilitating personal exchanges and innovative room concepts that promote creativity and collaboration are crucial.
  • Audio and video. Video and audio devices that interlink are an essential component for the smooth running of meetings as they allow people to communicate on-site and online in web conferences.
  • Platform. The optimum integrated collaboration platform is the basis for hybrid meetings and seamless collaboration and also includes features such as video conferencing, interactive online meetings, chats and telephony.
  • User experience. At Bechtle, users are always front and centre and a modern meeting experience is critical to the efficient use of modern conference room solutions.
  • Services. With our tailored services, we support you in your day-to-day conference room operations with equipment and tools for online meetings and make sure your employees are on board from the very beginning. You can read more on change management and user adoption in this article.

Blog: Hybrid working – Why the time has come to modernise meeting rooms.

Look at the meeting rooms in many companies and you’ll be forgiven for failing to notice any differences compared to five or ten years ago. That’s an issue because the way we work has changed so much and hybrid meetings are here to stay. Find out more today.

Read blog

Questions to consider when planning your modern meetings and rooms. 

Conference rooms need to be set up to handle virtual, hybrid and in-person meetings. When planning your meeting room solutions, you should consider the following questions:

  • How big is the room? Different solutions are suitable for different meeting rooms sizes.
  • Which solutions do you use right now? Is there a vendor your company tends to use and products, apps, software, hardware, tools and solutions your employees are familiar with?
  • Where are the meeting rooms and which departments use them? Do the marketing department have different requirements of their meeting rooms than controlling?
  • How many people on average use the conference rooms? Are these meetings virtual, hybrid or in-person?
  • Do you have an overarching meeting concept? Your aim is to create a coherent meeting experience—online, hybrid and face-to-face—so your employees can work as efficiently as possible. This starts with the software and hardware, but extends to appropriate room concepts and including your staff by introducing training as well as policies for efficient online and hybrid meetings.
modern workplace

Extra: Huddle spaces – Modern meetings in small spaces.

What is a huddle room? A huddle room is a small meeting space designed for 2 - 4 people and short in-person meetings, stand-up meetings and ad-hoc hybrid get-togethers, brainstorming sessions. These spaces give employees a quiet space for their meetings and the equipment and concept are just as important here as in large meeting rooms with many participants or creative meeting rooms used for modern design thinking.

Read blog

What is a huddle room and what are the benefits of them for employees?

Huddle rooms and spaces may be new to a few people, but nearly everyone has seen one. They tend to be small meeting rooms that are not envisaged for use for large conferences, but rather for spontaneous and informal get-togethers in small groups. In these spaces, the technology is not the focus as a flipchart or whiteboard are normally sufficient for this kind of meeting. However, these rooms often require the electronic equipment to enable online meetings to be held. The term huddle room has its roots in sport when teams huddle together to discuss tactics.

 

Online and hybrid meetings – Important aspects.

Employees need the right tools for web conferences, but also guidelines for holding efficient conference and meetings in the hybrid world of work. You have to take your team’s needs into account and consider how long meetings should be, the objectives of virtual, hybrid and face-to-face meetings, how results are recorded, who participates, when other communication channels such as chat should be used, whether the webcam should be on all the time, and which software and tools are used when to share information. All of these questions need to answered to enable you team to enjoy seamless collaboration online and in hybrid environments and Bechtle can help you achieve that.

The requirements of modern meetings.

Most employees and team leads will remember the conference phones that used to stand in meeting rooms, especially during conference calls with multiple participants. They had their time, but nowadays requirements have changed and these devices are defunct. Read our whitepaper to find out how modern meetings really work and what the requirements are on your equipment.

DOWNLOAD THE WHITEPAPER NOW

Bechtle services – Modern meeting solutions.

Discover select workshops for optimised collaboration.

Experience modern meeting rooms for yourself.

Discover the possibilities of a modern meeting room and be inspired in our showrooms.

 

 

1. Select your location on the map to find out more about specific Bechtle branch offerings.

 

2. Get in touch so we can analyse your requirements.

 

3. We’ll arrange an appointment with your contact person.

 

4. Experience the Modern Workplace live in our showrooms. 

Karte Dortmund Leipzig Düsseldorf Köln Mannheim Neckarsulm Karlsruhe Wien Rotkreuz Aachen Bonn

1. Select your location on the map to find out more about specific Bechtle branch offerings.

 

2. Get in touch so we can analyse your requirements.

 

3. We’ll arrange an appointment with your contact person.

 

​​​​​​​​​​​​​​

4. Experience the Modern Workplace live in our showrooms. 

Mobile working.
Modern Workplace.
Collaboration and Communication.
Extended reality.
Digital office.
User Adoption & Change.
The six pillars of modern working.
 
Hybrid working – Why the time has come to modernise meeting rooms.

Look at the meeting rooms in many companies and you’ll be forgiven for failing to notice any differences compared to five or ten years ago. That’s an issue because the way we work has changed so much and hybrid meetings are here to stay.

LEARN MORE

Hybrid work – No sure-fire success: Three tips for overcoming the challenges.

The way we work has undergone a fundamental change with employees working from where they want in the office or at home. Hybrid work is the name of the game and is being embodied both at Bechtle and by our customers.

LEARN MORE

Modern Workplace: Four questions to keep companies busy in 2023.

Already discovered the perfect working model for your company? 100% office based, fully remote or something in between? There often isn’t a one-size-fits-all solution as teams tend to be diverse with correspondingly wide-ranging requirements,

LEARN MORE

Have questions about modern meetings or web conferences? Looking for an overarching Modern Workplace concept?

Get in touch with us today for a no-strings-attached consultation.

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